P&C Executive and Sub-Committee Role Descriptions
1
PRESIDENT
The president is responsible for the overseeing of the P&C and the associated committees, presiding and running the P&C meetings and liaises with the NSW P&C Association and the Principal over any P&C and school matters. The president is responsible for:
• The successful functioning of the P&C.
• Fostering participation of all members.
• Welcoming new members & supporting volunteers.
• Chairing Meetings.
• Signatory on bank accounts.
• Acting as the P&C spokesperson.
• The President is automatically a member on sub-committees.
2
VICE PRESIDENT x 2
The vice president in the absence of the President presides over the meeting. The Vice President supports the role of the President and may be required to:
• Chair meetings or parts of meetings under the direction of the President.
• Chair meetings in the absence of the President.
• Signatory on bank accounts.
• Take on the responsibility of supporting / leading sub-committees.
• Represent the President if the President is not available.
3
TREASURER
The Treasurer receives and deposits all monies, maintains records, works with the bookkeeper, presents accounts to each meeting, and presents all records for auditing each year. The Treasure is responsible for:
​
• Receives and deposits money.
• Maintains records.
• Managing the Bookkeeper.
• Signatory on bank accounts.
• Must ensure books are kept up to date.
• Audit – organising and co-ordinating audit of books.
• Reporting of all transaction and a bank reconciliation at P&C meeting, an annual report to be presented at P&C AGM.
​
​
4
CANTEEN CO-ORDINATOR
The role of the canteen convenor is to oversee the operations of the canteen. The Canteen Convenor is accountable to the Principal and the P&C. The Canteen Convenor is responsible for:
• Maintaining canteen committee rules and policies.
• Liaising with the School Principal, the P&C President, the School community, paid staff and volunteers on all matters relating to the canteen.
• Be ever mindful of paid staff’s “Statement of Duties” and “Work Agreement”.
• Report to the P&C Executive on matters of importance.
• Present a written report to the P&C at the Term meeting and an annual report at the P&C AGM.
• Coordinate a stocktake at the end of each term.
​
​
